Robust Platform
High Touch Service

Easily design and deliver a highly engaging, customized conference or event
that maximizes ROI for your organization, your attendees and sponsors/exhibitors. 

Differentiated Virtual and Hybrid Event Experiences

for Organizers, Attendees and Sponsors

Build your virtual event with all the components and assets of a physical event or make it a hybrid event to accommodate both on-site and online participants. From trade shows, conferences and job fairs to company town halls, education and training – we can accommodate it all. Our customer success team handles the initial event set up to kick off your event on firm footing, then you take over. We provide training and support to quickly and easily customize all of the components of the event. VEP's post-event analytics and insights help you measure engagement, performance and ROI. 

Attendees will enjoy a personalized experience with concierge service and a custom agenda designed for their interests. They can search and find participants and exhibitors they want to meet to expand their network, record sessions that don’t fit their schedules, and keep the conversation going after an event with a networking group. They save money and time by getting all the value without having to travel.

If you have exhibitors, you can set booth design parameters and then we make it easy for each of them to create an eye-catching booth using our Booth Builder App and training to ensure they are able to leverage our array of tools for them to attract attendees to their booth, generate and track sales leads, and make connections with attendees via live chat or meeting. 

Virtual Event Place Modules

Welcome

Lobby

This welcoming space is the primary navigation point to engage attendees in the event and is fully customizable to your brand, sponsors and event specifications.  Drive attendees to exhibit halls, educational content tracks, networking lounges and one-on-one meetings, following their personalized agenda. If you’re hosting a hybrid event, you can replicate the look and feel of your live event here!

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Learn

Auditorium

Host your educational content, keynote speakers and other sessions via live or recorded videoconference which can be streamed real-time for hybrid events. Optional configurations can  include virtual break out rooms to enable smaller group discussions, and attendees are also engaged via live chat, surveys and live Q&A sessions. Video on demand is available after the event for attendees that may have missed a session. Continuing Education Units (CEUs) can also be tracked for attendees. 

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Research

Exhibit Halls & Booths

Event halls can be sponsored and themed to create different experiences for attendees, and exhibitors are fully searchable to make it easy for attendees to find and engage with them. 

Each exhibitor can select a 2-dimensional or 3-dimensional booth template – or design and upload their own – to create their own look and feel, with support from our guides and classes offered 3 days/week. Attendees can leave a business card at the booth, click on a video product demo, download collateral, enter a raffle, live chat with booth personnel or set up a meeting with them. Exhibitors receive lead contacts from business cards left during the event, as well as reporting on booth engagement. 

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Connect

Networking Lounge

There are endless possibilities for networking lounges to be used for career networking, moderated discussions after a keynote speech, a product launch event with media and buyers, virtual cocktail parties with clients, or a meet & greet with a speaker. Gamification can be used to incentivize attendees to join an activity.

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Want to learn how Virtual Event Place can support your conference, event or tradeshow?

Let's create your success story.

High Touch Service

Our Experts Support your Success

Client Service

Our client success team works with each client to ensure their event strategy and logistics are designed for success and well executed for maximum ROI. 

Branding & Design

We serve as an extension of your marketing team to ensure your custom designed look and feel are implemented seamlessly into the platform.

 

Event Support

We’re standing by during your event to help with everything from logins to reporting. Your attendee satisfaction and overall event success is our top priority! 

Resources for Community & Virtual Event Success

10 Ways for Associations to Minimize Risk at In-Person Events in 2021

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What They're Saying

“We were apprehensive about virtual platforms, however after conducting multiple virtual events with Virtual Event Place, we can’t say enough how impressed we are with the VEP team, the platform and how easily attendees and exhibitors are able to network and learn online.” John Nelson, Vice President, Operations, Sales and Marketing – BBI International